Operations & Vision Assistant

WanderWi is a sacred movement rooted in healing, land, and soul. We’re building a multi-dimensional experience that includes:

🌾 The Ranch - A grounded sanctuary space in Oklahoma, where animals, nature, and people heal side by side.

🌙 The Retreat - A sacred in-person container for transformation, inner-child joy, and soul-awakening.

🐾 The Refuge - An animal healing haven.

🌐 The Resource - A global digital network for seekers and guides (The Awakened Arising).

This isn’t just a brand, it’s a calling. And we’re looking for someone who’s ready to help us bring it to life, visually, energetically, and consistently, from the soil to the scroll.

Key Responsibilities:

🌀 Admin & Communication

  • Manage emails, inquiries, and scheduling across all areas (retreat guests, guides, 1:1 clients, podcast outreach, etc.)

  • Organize and maintain the founder’s calendar, meetings, and deadlines

  • Act as liaison with guides, vendors, guests, and collaborators

🛠️ Operations & Organization

  • Assist with day-to-day logistics of running the ranch/retreat (from ordering supplies to setting up workshops)

  • Track tasks, timelines, and team needs using tools like Airtable, Google Workspace, or Notion

  • Support scheduling and communication for retreats, healing circles, and guide meetups

🎙️ Project & Platform Support

  • Help coordinate podcast outreach, episode scheduling, and upload checklists

  • Maintain internal systems and checklists across programs (The Retreat, Refuge, Resource)

🤎 On-the-Ground Help

  • Occasionally assist with setup/teardown of retreat spaces, welcome packets, or animal care (bonus if you love animals + being outside)

  • Keep things flowing when the founder is off-grid, on retreat, or mid-download 😅

This Role Is for You If…

  • You love being the calm in the chaos - organized, intuitive, and grounded

  • You’re flexible and willing to grow into a unique role (even if it doesn’t fit a traditional title)

  • You’re a proactive communicator who thrives on clarity and collaboration

  • You’re tech-comfortable - not afraid of calendars, folders, or tools like Airtable/Squarespace

  • You’d love to be part of building something that helps people heal, reconnect, and rise

  • You love a mix of sacred, soulful, and sometimes silly work days

  • You’re based in (or willing to relocate to) rural Oklahoma

Bonus if you have experience with:

  • Retreat or event coordination

  • Virtual assistant or executive support roles

  • Workflow organization or task management tools

  • Hospitality, scheduling, or customer service

  • Working directly with animals or land-based operations

Logistics & Details:

  • Position Type: Full-Time

  • Location: Must be based in or willing to relocate to rural Oklahoma (near Stroud)

  • Schedule: 40 hrs/week - includes some weekend/evening hours during events/retreats

  • Compensation: Competitive based on experience and values alignment, with room for growth

  • Housing: Potential option available

  • Start Date: Flexible - ideally within 30-60 days

  • Growth: Opportunity to evolve into higher leadership, operations, or program roles as the brand expands

To Apply:

Please send the following to connect@wanderwisoul.com with subject line:

“WanderWi Operations & Visions Assistant Application – [Your Name]”

  • Resume

  • A short intro: who you are + why this speaks to your soul

  • Any relevant experience or life skills (doesn’t have to be formal)

  • Your current location, availability, and rate expectations

  • A vibe check: tell me your favorite animal, favorite way to rest, and your go-to playlist vibe when you’re getting sh*t done

  • (Optional) A short video saying hello, sharing why this work matters to you, or how you’d support a founder in chaos

Final Note:

This isn’t just a “job.” This is the sacred ground-floor of something meant to last. If you’re craving work that feeds your soul while supporting others… this might be your sign.